Que:2 Briefly explain the functions of Management.
Ans: Functions of Management
1) Planning: Planning is the deliberate effort to attain the expected outcome through a determined future course of action. It involves visualisation of activities that need to be done, the methods for doing them, where they are to be done, what will be the outcome and the methods to evaluate the outcomes. Every management should visualise a plan that comprises of desired result, foreseeing line of action, methods to follow and stages to go through.
2) Organising: Organising involves division and re-division of work into smaller duties, distributing the tasks among designated work-force and allotting authority to every position for ensuring proper functioning. By organising properly, the effectiveness of the organisation is enhanced, redundancy, repetition and duplication of the activities is avoided; thereby reducing the functioning cost of the organisation. It is the responsibility of the management to organise the required resources beforehand and then to follow the planned activities.
3) Staffing: It is the process of appointing people for the positions formed by the process of organisation. Staffing is the process of recruiting, deploying and retaining sufficient and qualified employees or staffs to create and maintain a favorable working environment and thereby improving the organisational effectiveness. In large companies, staffing process is carried-out by coordinating with the human resource department.
4) Directing: Direction is the key to achieve required goal. After the orientation of the subordinates, the senior manager is accountable for directing and leading them to achieve enhanced job performance and to motivate them to work with passion, confidence and enthusiasm. Directing motivates the employees to perform their responsibilities in realising the organisational goals.
5) Controlling: Functions of a manager are not complete even when the above elements are in place. It is very important for the manager to review and assess the organisational activities on a regular basis and take necessary steps for ensuring that the plans are being carried-out in compliance with the predetermined path. Controlling is a visualisation process that verifies that the tasks are performed as per expectations and checks for current and future deviations. The control function helps the management in identifying the deviations if any, and makes significant changes in the plans for realising the organisational goals.